Girl Scouts River Valleys wants to ensure that our Girl Scouts, their families, and the volunteers who support the Cookie Program understand how to properly care for and distribute Girl Scout cookies. Product integrity, which means handling and storing cookies properly, is important to us, our customers, and other Girl Scouts. We want everyone to be aware of the resources available to them to successfully manage their cookie inventory and understand the financial responsibility they take on when possessing inventory during and after the Girl Scout Cookie Program.
“Cookie Program inventory” or “inventory” refers to packages and cases of Girl Scout Cookies.
- Girl Scout Cookie Program inventory must be handled, stored, and sold according to Girl Scouts River Valleys standards and requirements.
- Girl Scout Cookies must be sold at the price set annually by Girl Scouts River Valleys.
- Cookie Program Inventory Management:
- Packages and cases of Girl Scout cookies can be easily damaged and should be handled with care, which includes storing them in a protected environment that is dry, cool, smoke-free, and pest-free.
- Cookie trades/swaps: Packages or cases of cookies traded between troops, known as “cookie swaps,” are allowed with the permission of both troops and following all requirements provided by Girl Scouts River Valleys.
- Troop cookie volunteers are responsible for completing a transfer electronically in the online inventory management system for any inventory that moves between troops.
- Unsold or Damaged Inventory: Unsold or damaged cases and packages of cookies cannot be returned to Girl Scouts River Valleys. If you have unsold (at the end of the Cookie Program) or damaged inventory, please submit the Finance/Inventory Issue Form and a River Valleys staff member will contact you for assistance.
- Family Responsibilities: Each Girl Scout participating in the Cookie Program must have a parent or caregiver review and agree to the responsibilities and requirements set by Girl Scouts River Valleys by filling out and signing the Family Cookie Responsibility Form. The form is then provided to their troop and kept on file for the current year.
- Troop Cookie Volunteer Responsibilities: Troop cookie managers/troop leaders take on several responsibilities during the Girl Scout Cookie Program, which are outlined in the Troop Cookie Manager Responsibility Form. Troop cookie volunteers are required to review and agree to the responsibilities and requirements set by Girl Scouts River Valleys each year by filling out and signing the online form.