Volunteer-Led Day Camps

Responsibilities

1. Complete all required training as sponsored by Girl Scouts River Valleys.
2. Complete all required day camp approval forms and final camp reports on time, as required for the current program year.
3. Maintain ongoing communication with the staff camp director and other River Valleys staff.
4. Supervise the planning, implementation, and evaluation of the day camp program in designated service unit or area.
5. Ensure the Girl Scout mission, Promise, and Law is the basis for decision-making and delivery of the day camp program.
6. Recruit, train, supervise, and provide ongoing support to the Day Camp Leadership Team.
7. Ensure the Girl Scout Leadership Experience is the starting point for all day camp programming activities.
8. Utilize sound management skills to supervise, evaluate, and reassign/release volunteers as required.
9. Work within the risk management expectations as outlined in the Girl Scouts’ Safety-wise, the Council Reference Guide, and the Department of Health for the protection and safety of all day camp participants and volunteers.
10. Ensure accurate reporting of day camp finances including records of income and expenses and budgeting.
11. Maintain strong relationships with campers, parents/guardians, and volunteers.
12. Provide the opportunity for written evaluation of day camp to campers, parent/guardians, and volunteers.
13. Make reports, evaluations, and recommendations of day camp operations for the following season.
14. Follow all GSUSA and River Valleys’ policies, standards, and procedures.

Qualifications

1. Currently registered adult member of GSUSA.
2. Complete and pass background check.
3. Willing to fully participate in volunteer application and screening process.
4. Practice welcoming and inclusive behavior toward people of all ages, races, religions, cultures, abilities, sexual orientation, gender, educational, and economic backgrounds.
5. Committed to speak and act in a manner consistent with the Girl Scout mission, Promise, and Law.
6. Demonstrate excellent group and interpersonal communication skills.
7. Demonstrate administrative and financial management skills.
8. Ability to make good judgments regarding personnel, health and safety procedures, and crises.

General Forms and Resources

• Day Camp Director Resource Guide
• American Camp Association (ACA)
• Bus Policies and Procedures
• Copying/Mail Labels/Bulk Mail Form
• Day Camp Application Form
• Day Camp Planning Notification Form
• Finance Manager Budget Spreadsheet (Day Camp Proposal Budget)
• End of Volunteer-led Day Camp Checklist
• Mutual of Omaha Insurance Information
• Program Aide Training Resource
• River Valleys Guidelines for Creating a Troop/Service Unit Website

Registration Resources

• Promotional Flier Sample
• Registration Form Template
• Camper Information Form Template
• Confirmation Letter Template
• Health History Form

For Use During Day Camp

• Camper Check-in/-out Attendance Log and Bus Log
• Camper-Volunteer Accident/Incident Report
• Communication Log
• Emergency Driver Agreement

Examples of Day Camp Websites

• Northern Skies Day Camp
• Vista Star Day Camp

Responsibilities

1. Complete volunteer position training as sponsored by River Valleys and the Day Camp Leadership Team.
2. Maintain ongoing communication with the day camp director.
3. Submit any required paperwork to River Valleys in a timely manner.
4. Ensure the Girl Scout mission, Promise, and Law is the basis for decision-making and delivery of the day camp’s support to its volunteers.
5. Provide ongoing volunteer guidance to the Day Camp Leadership Team.
6. Understanding of all older girl and adult volunteer leadership expectations within the day camp, River Valleys, and GSUSA.
7. Plan and implement all volunteer orientation and training.
8. Recruit, train, supervise, and provide ongoing support to the day camp older girl coordinator.
9. Collaborate with day camp older girl coordinator regarding the older girl leadership program and opportunities being offered at day camp.
10. Coordinate and supervise leadership activities at day camp.
11. Work with the volunteer expectations in the Council Reference Guide, Volunteer Essentials, and the Girl Scout Safety Activity Checkpoints.
12. Ensure that all volunteers are educated on and practice the “Leave No Trace” philosophy.
13. Prepare, distribute, collect, and review leadership and training evaluations with the day camp director.
14. Collect, review, and submit any end-of-season reports on time with the day camp director.
15. Assume other responsibilities as assigned by the day camp director.
16. Follow all GSUSA and River Valleys’ policies, standards, and procedures.

Qualifications

1. Currently registered adult member of GSUSA.
2. Willing to fully participate in volunteer application and screening process.
3. Practice welcoming and inclusive behavior toward people of all ages, races, religions, cultures, abilities, sexual orientation, gender, educational, and economic backgrounds.
4. Committed to speak and act in a manner consistent with the Girl Scout mission, Promise, and Law.
5. Demonstrate excellent group and interpersonal communication skills.
6. Ability to select, train, and supervise volunteers.
7. Ability to be flexible; evaluate and make desirable changes.

• Volunteer Manager Resource Guide
• Volunteer and Older Girl Tracking Form
• Volunteer Application Cover Sheet
• Volunteer Day Camp Application

For use During Day Camp

• Unit Leader Position Description
• Equipment and Logistics Coordinator Position Description
• Program Specialist Position Description
• Adult Volunteer Review
• Adult Evaluation of Day Camp
• Volunteer Opportunity Flier

1. Currently registered adult member of GSUSA.
2. Willing to fully participate in volunteer application and screening process.
3. Practice welcoming and inclusive behavior toward people of all ages, races, religions, cultures, abilities, sexual orientation, gender, educational, and economic backgrounds.
4. Committed to speak and act in a manner consistent with the Girl Scout mission, Promise, and Law.
5. Demonstrate excellent group and interpersonal communication skills.
6. Meet the standards of the appropriate first aider level as specified in the Girl Scout Safety Activity Checkpoints.
7. Excellent organizational skills.
8. Ability to make good judgments regarding risk management, health and safety procedures, and crises.

General Resources

• Health Care Manager Resource Guide
• First Aid Kit Items
• Emergency Action Plans for Council Sites
• Emergency Action Plan Template for Non-Council Sites
• Letter to local emergency officials template
• May 2011 MDH Tick Article

For Use During Camp

• Special Needs Alert Form
• Medication Management Form
• First Aid Notification Notes
• Accident/Incident Report

Responsibilities

1. Complete all required training as sponsored by River Valleys and the Day Camp Leadership Team.
2. Maintain ongoing communication with the River Valleys’ staff and day camp director.
3. Submit any required paperwork to River Valleys staff in a timely manner.
4. Ensure the Girl Scout mission, Promise, and Law is the basis for decision-making and delivery of the day camp program.
5. Supervise the planning, implementation, and maintenance of the day camp budget.
6. Provide ongoing financial guidance and support to the Day Camp Leadership Team.
7. Train, supervise, and provide ongoing support to the day camp equipment and logistics coordinator.
8. Maintain accurate and complete financial records and ensure bills are paid.
9. Submit all contracts to River Valleys for necessary approval and signatures.
10. Collaborate with the Day Camp Leadership Team for the ordering and purchase of supplies and equipment.
11. Collaborate with the equipment and logistics coordinator regarding the coordination of day camp equipment, including, but not limited to camp set up and camp closing.
12. Set up and maintain the day camp checking account.
13. Review and submit all end-of-season and financial records on time with River Valleys staff.
14. Assume other responsibilities as assigned by the day camp director.
15. Follow all River Valleys and GSUSA policies, standards, and procedures.

Qualifications

1. Currently registered adult member of GSUSA.
2. Willing to fully participate in volunteer application and screening process.
3. Practice welcoming and inclusive behavior toward people of all ages, races, religions, cultures, abilities, sexual orientation, gender, educational, and economic backgrounds.
4. Committed to speak and act in a manner consistent with the Girl Scout mission, Promise, and Law.
5. Demonstrate excellent group and interpersonal communication skills.
6. Complete all required training and respond to River Valleys staff communications in a timely manner.
7. Experience in financial management.
8. Strong and accurate record keeping skills.

General Forms and Resources

• Finance Manager Resource Guide
• Finance Manager Budget Spreadsheet
• Girl Scout Bank Account Record Form
• Service Unit Day Camp Financial Assistance Cover Form
• Cookie Credit + Fall Funds Day Camp Reimbursement Form
• Receipt for Day Camp Payment
• Non-Sufficient Funds Letter
• Refund Letter

For Use During Day Camp

• Volunteer Purchases Reimbursement Form
• FSA Receipt

 Responsibilities

1. Complete all required training as sponsored by both River Valleys and the Day Camp Leadership Team.
2. Maintain ongoing communication with River Valleys and day camp director.
3. Supervise the planning, implementation, and evaluation of day camp programming.
4. Ensure the Girl Scout mission, Promise, and Law is the basis for decision-making and delivery of the day camp program.
5. Assume responsibilities of the day camp director in their absence.
6. Train, supervise, and provide support to the day camp program specialists.
7. Coordinate and supervise all program activities including scheduling, all-camp events, and ceremonies.
8. Work within the program and ratio expectations as outlined in the Girl Scout Safety Activity Checkpoints.
9. Where applicable, ensure that all campers are educated on and practice the “Leave No Trace” philosophy.
10. Work with the day camp finance manager on the ordering and purchase of supplies and equipment.
11. Assist with the maintenance of equipment, supplies, and inventories.
12. Collect, review, and submit any end-of-season reports on time with the day camp director.
13. Assume other responsibilities as assigned by the day camp director.
14. Follow all GSUSA and River Valleys policies, standards, and procedures.

Qualifications

1. Currently registered adult member of GSUSA.
2. Willing to fully participate in volunteer application and screening process.
3. Practice welcoming and inclusive behavior toward people of all ages, races, religions, cultures, abilities, sexual orientation, gender, educational, and economic backgrounds.
4. Committed to speak and act in a manner consistent with the Girl Scout mission, Promise, and Law.
5. Demonstrate excellent group and interpersonal communication skills.
6. Complete all required training and respond to River Valleys staff communications in a timely manner.
7. Have a genuine liking for girls; understanding and respecting their individual differences.
8. Ability to be flexible; evaluate and make desirable changes.
9. Ability to make good judgments regarding programming.

General Forms and Resources

• Program Manager Resource Guide
• Safety Wise
• Safety Activity Checkpoints
• Waterfront and Activity Request Form
• Water Activities Policies and Procedures
• Sample Schedule

Responsibilities

1. Complete volunteer position training as sponsored by River Valleys and the Day Camp Leadership Team.
2. Maintain ongoing communication with the day camp director.
3. Submit any required paperwork to River Valleys in a timely manner.
4. Ensure the Girl Scout mission, Promise, and Law is the basis for decision-making and delivery of the day camp’s support to its volunteers.
5. Plan and implement the day camp meal plan and any nutrition education.
6. Plan nutritious snacks and meals that include appealing options for those who have dietary restrictions.
7. Maintain health and food safety practices according to the Girl Scout Safety Activity Checkpoints: Outdoor Cooking, and Department of Health guidelines at all times.
8. Where applicable, develop an efficient and effective pack-out system for snacks and cookout meals.
9. Work with the day camp finance manager for the ordering and purchasing of food, kitchen supplies, and equipment.
10. Maintain accurate records and inventories.
11. Ensure at the end of day camp all non-perishable food items are donated and all perishable items are destroyed.
12. Submit any end-of-season reports on time with the day camp health manager.
13. Assume other responsibilities as requested by the day camp director.
14. Follow all GSUSA and River Valleys policies, standards, and procedures.

Qualifications

1. Currently registered adult member of GSUSA.
2. Willing to fully participate in volunteer application and screening process.
3. Willing to watch the following training video unless already serve safe certified: Cooking Safely for a Crowd
4. Practice welcoming and inclusive behavior toward people of all ages, races, religions, cultures, abilities, sexual orientation, gender, educational, and economic backgrounds.
5. Committed to speak and act in a manner consistent with the Girl Scout mission, Promise, and Law.
6. Demonstrate excellent group and interpersonal communication skills.
7. Ability to plan nutritious snacks and meals.
8. Experience and training in outdoor cooking.

General Forms and Resources

• Outdoor Cooking Guidelines
• Food Quantities
• Glossary of Equivalents
• No Cook Recipes
• One Pot Meal Recipes
• Spring 2011 Food Talk Newsletter
• Food Safety Guidelines
• Kitchen Manual and Cooking Guidelines

Supplementary Resources

• Minnesota Department of Health
• Cooling Potentially Hazardous Food
• Date Marking
• Employee Personal Hygiene
• Food Safety for Summertime
• Food Talk
• HACCP Fact Sheet
• Hand Sanitizers and Single Use Gloves
• Hand Washing in Food Service
• Keeping Food Safe During Buffets and Picnics
• Person In Charge
• Potentially Hazardous Foods
• Prevent Cross Contamination
• Purchasing Food Products
• Receiving Food Products
• Reporting Illness in Food Workers
• Safe Sanitizing
• Temperature Requirements for Potentially Hazardous Foods
• Time as a Public Health Control
• Safe or Sorry Test
• Safe or Sorry Quiz

Responsibilities

1. Complete all required training as sponsored by the Day Camp Leadership Team.
2. Maintain ongoing communication with the day camp older girl coordinator.
3. Submit any required paperwork to River Valleys staff and Day Camp Leadership Team in a timely manner.
4. Ensure the Girl Scout mission, Promise, and Law is integrated into the camper experience at day camp.
5. Act as role model and friend for all campers.
6. Help participants feel comfortable in the day camp community by encouraging them to act with courage, confidence, and character.
7. Assist with the delivery of programming as outlined by the day camp older girl coordinator.
8. Make day camp fun for all participants.
9. Have a strong background in day camp programming including songs, games, and day camp traditions.
10. Have knowledge of day camp procedures and expectations; be able to explain to campers.
11. Help teach outdoor skills and appreciation of the outdoors.
12. Assume other responsibilities as requested by the unit leader and day camp older girl coordinator.
13. Follow all GSUSA and River Valleys policies, standards, and procedures.

Qualifications

1. Register as a member of GSUSA.
2. Accept the beliefs and principles of the Girl Scout Movement.
3. Commitment to speak and act in a manner consistent with the Girl Scout mission, Promise, and Law.
4. Be at least 12 years old and successfully complete 6th grade.
5. Complete all training as required through River Valleys.
6. Complete all training as required for leadership privileges through the sponsoring service unit.
7. Have a genuine liking for girls; understanding and respecting their individual differences.
8. Practice welcoming and inclusive behavior toward people of all ages, races, religions, cultures, abilities, sexual orientation, gender, educational, and economic backgrounds.

General Forms and Resources

• Teen Mentor Manager Resource Guide
• Teen Mentor Leadership Progression
• Volunteer and Older Girl Tracking Form
• Sample Teen Mentor Behavior Contract
• Teen Mentor Application Cover Sheet
• Teen Mentor Application
• GSUSA Teen Mentoring

For Use During Day Camp

• Teen Mentor Evaluation of Day Camp