Event Coordinators

As an event coordinator, you supervise the fun, safety, risk management, and adherence to policies for events in your service unit.

Your Year at a Glance

• Upon Registration: Role On-boarding

  Once you register as an event coordinator, we have an online service unit orientation to help you understand your role. Then, each service unit volunteer must complete the position agreement every year, which includes a full position description.

• September–October: Create an Event Plan

  It’s helpful to start your year by creating a system for planning events in your service unit. This is a great time to think ahead about event-related insurance and earning money to pay for events. Some service units begin planning their events the previous spring or summer, so if you are new to your role, check in with your service unit manager to see if any events have been discussed. Be sure to set expectations within your service unit—you may not have the capacity to plan all the events, so be ready to delegate tasks and advise troop leaders in hosting their own.

  Use our Planning Service Unit Events and Activities article to get started! You should plan to host at least one event of your choosing—below are some ideas.

• September: Help Host a Snacks & Magazines Kick-off

  Check to see if your service unit’s fall product manager would like help planning and hosting an optional kick-off event to educate girls and families about the Snacks & Magazines sale.

• January–February: Host a Cookie Rally

  One of the most popular (but optional!) events for coordinators to host is cookie rallies. Rallies are a great way promote the Girl Scout Cookie Program in your service unit. Coordinate with your service unit cookie manager and check out our rally resources to make the event a success!

• Anytime during the year: Help Host a Family Fundraising Event

  Join forces with your service unit’s Family Giving coordinator to promote their Family Giving campaign. Some service units choose to host carnivals or other fun fundraising events to give girls and families a chance to help reach Family Giving goals. Service units can only hold fundraising events for Family Giving and may not hold any other money-earning activities or events. Only troops are able to participate in additional money-earning activities.