Forms

This page lists the transactional forms available for volunteer use. For more information on how and when to use these forms, or if you are looking for non-transactional documents, see our articles.

• Accident/Incident Report
  In the event of an accident/incident at a Girl Scout activity, this online form should be submitted within 24 hours of the accident/incident.
• Allergy and Anaphylaxis Action Plan Form
  Download and return this form once parents/guardians of Girl Scouts with allergies have documented allergy types.
• Bronze Award Guidelines
  This guide includes a project idea chart, planning chart, and Final Report for Juniors and their troop leader/volunteer to complete.
• Camp and Event Cancellation Form
  If a registrant is no longer able to attend their camp session or event, they need to notify Girl Scouts River Valleys of their cancellation as soon as possible by complete this form. Cancellations are also accepted by phone, email or in-person.
• Certificate of Insurance Request Form
  Property owners (schools, churches, municipalities, businesses) hosting Girl Scout events often require proof of insurance—use this online form to request a Certificate of Insurance.
• Certificate of Exemption – Minnesota Revenue
  To buy tax free, provide these state taxes to merchants to validate tax exempt status.
• Certificate of Exemption – Wisconsin Sales
  To buy tax free, provide these state taxes to merchants to validate tax exempt status.
• Community Service Bar Approval Form
  Troop leaders for Cadettes – Ambassadors should complete this online form to receive approval before beginning Community Service Bar projects.
• Cookie Cookie Credits, Fall FUNds, and Juliette Program Credit Reimbursement Form
  Submit this form to be reimbursed for Cookie Credits, Fall FUNds, and Juliette Program Credits used to help pay for event fees.
• Cookie Cupboard Error Report Form
  Submit this form if you are experiencing an error with your cookie cupboard transaction, or if you have a cupboard transaction incorrectly given to you.
• Crisis and Safety Management Report
  Download and return this confidential form to report observations and conversations in the event of a crisis.
• Day Camp Application Form
  Volunteer-led day camp directors must complete this form before you can receive mail labels, cookie credit reimbursement, or financial assistance money for your campers.
• Day Camp Final Report
  Volunteer-led day camp directors must complete this within three weeks of the last day of their volunteer-led day camp.
• Day Camp Waterfront & Activity Request Form
  Volunteer-led day camp directors must complete this form to request use of activity area and equipment as well as camp staff to run activity.
• Delegate Submission Form
  Service unit managers should submit this online form to let council staff know that their service unit has elected a delegate and delegate alternate.
• Deposit Ticket Check Listing Sheet
  Troops can also use this form to keep detailed copies of all deposit tickets and bank receipts.
• Equipment Check-Out Form
  Use the online form to reserve equipment, materials, and other items free of charge.
• Event Budget Excel Worksheet
  Service units can use this form to create budgets for service unit events (or see the Full Service Unit Event Guide).
• Family Cookie Responsibility Form
  Each participating Girl Scout family must fully read and acknowledge understanding of the adult/family responsibilities and cookie sale procedures prior to participating in the Girl Scout Cookie Program, including cookie booths, before Girl Scouts begin selling cookies.
• Finance/Inventory Issue Form
  Fall product managers and cookie managers should complete this online form when a financial issue has occurred during the Snacks & Magazines or Cookie Sale. Submission deadlines and FAQs are included.
• Financial and In-Kind Donation Form
  Troops, service units, and Juliettes should download and return this form to document donations.
• Financial Assistance Form
  If families would like to request financial assistance, refer them to GirlScoutsRV.org/Financial-Assistance.
• Girl Scout Code of Conduct
  Troop leaders can download this optional form and have families return it to them to set Girl Scout expectations.
• Girl Scout Bank Account Record Form
  Every troop, service unit, and/or group setting up a new bank account must complete this form within 30 days of opening bank account.
• Girl Scout Finance Report
  This online form must completed every June by troop leaders and service unit treasures to ensure proper financial records are kept.
• Gold Award Guidelines
  This guide includes an Impact Planning Sheet and project budgeting sheet for Girl Scout Seniors and Ambassadors to complete.
• gsZoom Account Request Form
  Troop leaders and service unit managers can complete this form to request a free Zoom account through Girl Scouts River Valleys.
• Health History Form for Girls and Adults
  Troop leaders should ask families to complete and return this form. Have the form available for any troop or overnight travel activities. This form documents health information and authorizes first aid and emergency transport to a healthcare facility.
• Health History Form for Girls an Adults – Formulario de Historial Médico Niña/Adulto (Spanish)
  Troop leaders should ask families to complete and return this form. Have the form available for any troop or overnight travel activities. This form documents health information and authorizes first aid and emergency transport to a healthcare facility.
• High-Risk Activity Council Approval From
  If you are planning a high-risk activity or event (as indicated in Safety Activity Checkpoints), you are required to submit this form two weeks prior for council approval.
• Join/Registration Form for Adults
  Visit mygs.girlscouts.org/”>mygs.girlscouts.org (MY GS) to register for a new adult membership or renew an existing adult membership.
• Join/Registration Form for Adults – Formulario de Registración para Adultos (Spanish)
  Download and return this form to register for a new girl membership or renew an existing girl membership.
• Join/Registration Form for Girls
  Visit mygs.girlscouts.org (MY GS) to register for a new girl membership or renew an existing girl membership.
• Join/Registration Form for Girls – Formulario de Registración para Niñas/Muchachas (Spanish)
  Download and return this form to register for a new girl membership or renew an existing girl membership.
• Join/Registration Form (Short Paper Form)
  Recruitment volunteers can use this printable alternative to the online join forms at recruitment events.
• Juliette Program Credit Deposit Form
  Download and return this form if a girl in your troop is transferring to Juliette (individual Girl Scout) status.
• Medication Information Form
  Download and return this form once parents/guardians of Girl Scouts with medications have documented medication information and given permission to dispense.
• Meet My Girl Form
  Troop leaders can download this form to help identify girl needs within their troop.
• Membership and Service Pins Request Form
  Use this online form to purchase Volunteer Years of Service Pins (20+ years) and Membership Numeral Pins (25+ years).
• Membership Renewal Form
  Visit mygs.girlscouts.org (MY GS) to renew volunteer roles or memberships.
• Mutual of Omaha Claim Form 
  Insurance claim form to Mutual of Omaha in the case of an activity incident. (See instructions for use.)
• Mutual of Omaha Claim Form – Formulario de Reclamación (Spanish) 
  Insurance claim form to Mutual of Omaha in the case of an activity incident. (See instructions for use.)
• Outdoor Champion Activity Reporting Form
  Outdoor champions should use this form to report activities/events within their service unit for which they led or helped plan.
• Participant Behavior Contract for Travel (Sample)
  Download this optional contract and have families return it to you to set travel expectations.
• Permission Slip (Annual) for Parent/Guardians
  Troop leaders must download and return this form before taking basic trips that are less than four hours drive, are two nights or less, and are not considered high-risk activities.
• Permission Slip (for Troop Activities) for Parent/Guardian
  Troop leaders must download and return this form before for taking any trips that are more than four hours drive, are three nights or more, and are considered high-risk activities.
• Photo Release Form & Photo Release Guidelines
  Download and return this form to give permission for Girl Scouts’ photos to be used for the promotion of Girl Scouts through communication mediums.
• Post-Event Data Entry Form
  If short join forms are used to collect information at recruitment events, recruiters must enter the information into this online data collection form within 48 hours of the event.
• Program Credit and/or 2023 Happy Camper Coupon Code Redemption Form
  Troops can also use this form to apply a Girl Scout’s Program Credits and/or Happy Camper Coupon Code to a camp registration balance or for membership renewal.
• Request for American Sign Language Interpreter Form
  Use this online form to submit a request for an American Sign Language interpreter, or to request reimbursement for an language interpreter.
• Service Unit Planning and Evaluation Form
  Service Unit volunteers should use the Service Unit Planning & Evaluation Packet and this form to help plan out the year, set goals, reflect on mid-year progress and celebrate accomplishments at the end of the year. This is a great opportunity to connect with your team, learn, grow, and plan your successes.
• Service Unit Roster Request
  Girl Scouts will no longer be distributing rosters through bi-weekly emails or service unit roster requests. Now service unit volunteers can use Looker to access real time membership data for their service unit.
• Service Unit Volunteer Position Agreement Form
  All service unit volunteers are required to submit this form every year.
• Share Your Recruitment Event Form
  Recruitment volunteers can use this online form with staff so we can help promote recruitment events.
• Share Your Story Form
  Use this online form to let us know what you’re doing in your area (meaningful experiences, earning awards, and other stories or adventures you’ve had with Girl Scouting).
• Silver Award Guidelines
  This guide includes the Silver Award Project Proposal, Final Report, budget sheet, and time log for Cadettes to complete.
• Supplemental Insurance Request Form
  Use this online form if you are coordinating an event in which non-members are attending or you are planning an activity that will last longer than two consecutive nights.
• Travel Request Form
  Trip leaders should submit this form prior to the bulk of the trip planning (to ensure approval), but no later than six months prior to departure for trips lasting three nights or more, trips involving air travel, and trips involving three or more troops or more than one service unit.
• Trip & Travel Planning Worksheet
  This worksheet designed to aid volunteers in planning trips must be submitted to Girl Scouts River Valleys at least four weeks prior to your travel date.
• Troop Catalog Update Form
  Use this online form to let us know that your troop is welcoming new girls or to request edits to troop information.
• Troop Cookie Manager Responsibilities Form
  Each troop cookie manager must fully read and acknowledge understanding of their role requirements and responsibilities prior to participating in the Girl Scout Cookie Program, including cookie booths.
• Troop Disband Form
  Troop leaders are required to complete this online form within 30 days of disbanding.
• Troop Member Removal Request
  If a girl or volunteer needs to be removed from your troop, for any reason, please use this form to request their removal. Using this form allows our staff to provide the best possible care for both you and this member.
• Troop Parent/Guardian Agreement Form
  Troop leaders can download this optional form and have families return it to them to set adult expectations.
• Troop Parent/Guardian Agreement Form – Acuerdo De Los Padres/Tutores (Spanish)
  Troop leaders can download this optional form and have families return it to them to set adult expectations.
• Volunteer Recognition – Appreciation Pin Award Nomination
  Complete this form to nominate a volunteer for the Volunteer Appreciation Pin.
• Volunteer Recognition – Forever Green Alumnae Award Nomination
  Complete this online form or paper form to nominate a volunteer for the Forever Green Alum Award.
• Volunteer Recognition – Heart in Hand Pin (Council) Nomination
  Complete this form to nominate a volunteer for the Volunteer Heart in Hand Award at the council-wide level.
• Volunteer Recognition – Heart in Hand Pin (Service Unit) Nomination
  Complete this form to nominate a volunteer for the Volunteer Heart in Hand Award within your service unit.
• Volunteer Recognition – Honor Pin Nomination
  Complete this form to nominate a volunteer for the Honor Pin.
• Volunteer Recognition – President’s Award Nomination
  Complete this form to nominate a volunteer for the President’s Award.
• Volunteer Recognition – Thanks Badge Award Nomination
  Complete this form to nominate a volunteer for the Thanks Badge.
• Volunteer Recognition – Thanks Badge II Award Nomination
  Complete this form to nominate a volunteer for the Thanks Badge II.
• Volunteer Recognition – Volunteer of Excellence Nomination
  Complete this form to nominate a volunteer for the Volunteer of Excellence Award.