Read on for end-of-sale banking and payments, final payment collection from families, receiving and distributing Girl Scout rewards shipments, and Fall FUNds/Juliette Program Credits. Service Unit Fall Product Managers: Read on for rewards updates, troop closeout reminders, and Service Unit proceeds.
In this edition:
Up Next:
- End-of-Sale Banking and Payments
- Collecting Final Payments from Families
- Receiving & Distributing Girl Scout Rewards
- Snacks & Magazines Survey
Reminders:
For Service Unit Fall Product Managers:
End-of-Sale Banking and Payments
By now, customers are digging into the latest issue of their favorite magazine and munching on all their favorite snacks like the Dill Pickle Peanuts or Mint Treasures! Don’t let end-of-sale finances get you into a pickle, though! Remind families to turn in payment for their Girl Scouts’ snack order card sales on or before December 5. Doing this will help keep you on track to have all money deposited in the troop’s bank account by the December 8 deadline leaving plenty of time before the ACH withdrawal from the troop bank account on December 16. Then, you can celebrate a job well done as your duties are complete. Feel free to share the final results with the Girl Scouts and give them a high-five!
If your troop participated only in online sales, the proceeds will be credited to the troop account the week of December 19.
You can view the amount of the ACH by selecting Summary Report under Reports in M2OS for your troop. Here are two examples (one of a troop with a balance owed to the council and another troop with a credit due from the council):
Example #1
Summary Report for troop who has a balance due to Girl Scouts River Valleys. Girl Scouts River Valleys will ACH withdraw $197 from the troop account.
| Total Sales | |
|---|---|
| Collected Online | $1,283 |
| Collected from Customers | $411 |
| Troop Proceeds and Bonuses | $214 |
| Amount Due Council | $197 |
| Payments Made to Council | $0 |
| Balance Due Council | $197 |
Example #2
Summary Report for a troop with only online sales. Girl Scouts River Valleys will ACH credit $43 to the troop account.
| Total Sales | |
|---|---|
| Collected Online | $359 |
| Collected from Customers | $0 |
| Troop Proceeds and Bonuses | $43 |
| Amount Due Council | -$43 |
| Payments Made to Council | $0 |
| Balance Due Council | $-43 |
Collecting Final Payments from Families
Payment from families for snack order card sales can be made to the troop in several ways. You can direct families to your preferred method:
- Venmo/PayPal/CashApp: Use one of these options to electronically transfer payment to the troop account. Reminder: use the friends and family option within the payment platform to avoid fees.
- Direct deposits into the troop account using a troop deposit ticket.
- Note: Be sure the family provides you with a copy of the receipt.
- Cash/checks turned into the troop.
Track all payments in M2OS to keep tabs on any remaining funds due to the troop. If needed, submit a Finance/Inventory Issue Form to us by the December 8 deadline. This form should be used when a troop encounters a financial problem during the program, such as:
- A family is delayed or non-responsive and owes money to the troop.
- The troop received an NSF (non-sufficient funds) check(s).
- The troop was charged fees by the bank because of high deposit activity.
Receiving & Distributing Girl Rewards
Those highly anticipated rewards will be heading your way soon! Some items will be provided to you by your Service Unit fall product manager, while some items will be sent or emailed directly to the Girl Scout.
How Rewards Get to the Girl Scouts
| All patches, seal plush, glitter scrunchies, Pura Vida bracelets, MN Zoo gift cards, Kavu bags | Provided by your service unit Fall Product Manager |
| Target gift cards, Fall FUNds, Juliette Program Credits | Emailed to the primary caregiver as indicated in M2OS |
| Jump Bright In tech/waterbottle stickers and Makin’ Waves with Fall Faves buttons | Sent to the Girl Scout’s address on record with Girl Scouts River Valleys |
| Fall Personalized Patch | Sent to the Girl Scout’s address as indicated in M2OS |
Reward shipments will arrive to Service Unit’s in early December. Your Service Unit fall product manager will connect with you when the items are ready for pickup. To prepare, you can print the reward delivery ticket from M2OS. Go to Delivery Tickets, then scroll down to Reward Delivery Tickets. Under Troop Tickets by Troop, you can create a ticket listing the troop reward order. Print this ticket and bring it with you to verify your reward count when you pick up the items. To sort the items by Girl Scout, go to Girl Scout Tickets and create a ticket. Print this ticket and verify the count with the families when distributing the rewards.
Snacks & Magazines Survey
Complete our 2-3 minute Fall Product Program Survey to help us improve our programming and resources for the Fall Product Program. We love to hear more about your experience. The survey will close on Monday, January 9 at 5:00 pm (CST).
Fall FUNds and Juliette Program Credits
Fall FUNds and Juliette Program Credit codes are emailed directly to Girl Scouts. These emails will be sent the week of December 5 to the Girl Scout’s primary caregiver. Check out the Electronic Program Credit FAQ’s for more details on these credits.
Makin’ Waves with Fall Faves Grand Prize Winners
Congratulations to our grand prize winners who received an awesome bonus prize, which was mailed last week.
Mid-Sale Energizer Winners
| 18471 | Brownies | Olivia S |
| 57731 | Brownies | Emily R |
| 58352 | Daisies | Carina H |
| 18635 | Daisies | Mabel G |
| 58092 | Multi-level | Maya M |
| 47985 | Multi-level | Harper P |
| 57664 | Cadettes | Emily B |
| 57765 | Juniors | Lucy H |
| 35006 | Multi-level | Makayla T |
| 56443 | Multi-level | Genevieve K |
| 18758 | Brownies | Evelyn C |
| 27382 | Brownies | Samantha C |
| 18440 | Juniors | Ellyce R |
| 56916 | Seniors | Ingrid T |
| 18464 | Juniors | Cheyenne C |
| 57689 | Juniors | Samantha C |
| 25557 | Ambassadors | Emma B |
| 18627 | Brownies | Arianna R |
| 27487 | Brownies | BobbeAnn W |
| 18471 | Brownies | Ava P |
Girl Scout Reward Shipments
Patches, plush, and more will be coming to your door soon! The rewards shipment is set to arrive the week of December 5. If this date changes, we will be sure to alert you. The items will be sent in two shipments, one from M2 Media and one from Impressive Print.
See above for the listing of items emailed or sent directly to the Girl Scout.
To Prepare for the Rewards Arrival:
- Print the reward delivery tickets from M2OS. From the homepage, go to Delivery Tickets, then scroll down to Reward Delivery Tickets. From the delivery site drop-down, arrow down to the delivery contact name, then click on Create Ticket. This ticket will show the total order for the Service Unit. Use this ticket to verify you have received all items.
- Sort the items by troop. Scroll down to Troop Tickets by Delivery Site. The Delivery Site Type is Single, in the Delivery Site, use the drop-down to select the contact receiving the shipments, keep the Troop drop-down at All, then click on Create Ticket. Print these tickets to sort the items by troop.
- Verify the count with each troop volunteer when they pick up the items. The troop volunteer can sign the ticket to acknowledge receipt of all rewards.
If you encounter issues, such as missing, extra, or damaged reward items, complete the Fall Product Rewards Issues Form to report the problem to us.
Troop Banking Closeout Reminders
Remind your troops to have all money collected from snack order card sales and deposited into the troop bank account by the December 8 deadline. Direct troops to complete the Finance/Inventory Issue Form if needed.
Service Unit Proceeds
Who doesn’t love a bonus right before the holidays? The Service Unit proceed funds will be arriving soon! Service Units that increased their units sold by 10% over 2021 will receive $.10/snack and $.20/magazine.
If your Service Unit earned the proceeds, the funds will be credited to the Service Unit account on November 29. For Service Units that do not bank at Wells Fargo, please allow additional processing time. Girl Scouts River Valleys has emailed the Service Units that earned the proceeds with the proceeds totals by November 29.
Thank You!
And just like that, we are at the end of the Snacks & Magazines season. This will be our last In a Nutshell post for the program. Soon the rewards will be shipping to service units and the final money deposits will be complete. We are sending a virtual high-five for your efforts to make this a fast, easy, and fun program for the Girl Scouts in your troop. Just as this season ends, cookie season begins! On behalf of the Product Program Team and the staff at Girl Scouts River Valleys, thank you for your efforts to make this a bright & beneficial season for our Girl Scouts!
