Cookie Booths, Gluten-free Cookie Exceptions, Cookie Dial, Juliette Deposit Slips, Smart Cookies Access, TCM Training & Responsibility Form, TCM Guidebook, Council Cookie Rallies, Family Business Meeting.
In this edition:
- Cookie Booth 4-1-1
- Gluten-free Cookie Exception Requests
- Cookie Dial
- Juliette Numbers & Deposit Slips
- Smart Cookies Volunteer Access
- Troop Cookie Manager Training & Responsibility Form
- Troop Cookie Manager Guidebook
- Family Cookie Business Meeting
- Council-Sponsored Virtual Cookie Rally
For Service Unit Cookie Managers:
- Additional Troop & Girl Cookie Supplies
- Troop Cookie Manager Responsibility Forms
- Juliette Girl Scouts & Deposit Slips
It’s time to shift gears from baking holiday cookies to ordering those famous Girl Scout Cookies! January will heat up with cookie activity from picking up your cookie supplies, completing training, the family cookie meeting, and the initial order. Rest assured, we’ll keep reminding you of those important January deadlines right here. We are ready to rock 2022 with the best cookie volunteers in the country!
Cookie Booth 4-1-1
The cookie booth lottery opens for selections Sunday, January 9 at 7:00 am (CST). There are lots of updates to make sure you feel prepared. Here are the top three key updates:
#1 – Cookie Booth Lottery and First-come, first-served (FCFS) Council-Secured Booth Schedule
The selection schedule is now available for both the lottery and first-come, first-served council-secured (FCFS) booths. Just like all dates this season, this is subject to change. Any changes will be announced here in The Cookie Press. The current schedule as of January 6 is below:
|Jan 9||Booth Lottery Opens for selections||Troops select up to 10 booths to enter into the lottery.|
|Jan 15||Deadline to enter lottery selections||Make sure you have entered your lottery selections by the end of the day.|
|Jan 16||Lottery runs at 10:00 am (CST)||Troops are awarded 1 win from their list of selections.|
|Jan 19||FCFS Round 1 opens at 7:00 pm (CST).||Choose 2 new booths.|
|Jan 20||FCFS Round 2 opens at 7:00 pm (CST).||Choose 3 new booths.|
|Jan 21||FCFS Round 3 opens at 7:00 pm (CST).||Choose 5 new booths.|
|Jan 24||FCFS Round 4 opens at 7:00 pm (CST).||Choose 8 new booths.|
|Jan 31||FCFS Round 5 opens at 7:00 pm (CST).||Choose 10 new booths.|
|Feb 1||FCFS cap is lifted.||Troops may select any new booths still available.|
For each round of first-come, first-served (FCFS) booths, the selections will close at 4:00 pm (CST) before the following round opens at 7:00 pm (CST). For example, Round 1 opens at 7:00 pm (CST) on January 19, and closes at 4:00 pm (CST) on January 20. It is during this time that we will upload any new booths secured.
#2 – Council-Secured Booth Partners Status
Most of our council partners, including Cub Foods, GNC, Goodwill, and Dunkin were happy to have us back again this year. There were a select few stores who declined due to the uncertainty with COVID. If there is a specific council-secured location you are wondering about, first check the 2022 Booth Do Not Contact List on the Cookie Booths page. If the location is not on the list feel free to reach out to us and we can let you know the status.
You will notice that Walmart locations are not available for lottery selections. The partnership has been confirmed, but was delayed in being finalized. We are actively reaching out to Walmart stores at this time, but will not have the locations ready for upload into the lottery. You can look forward to seeing these locations appear in the forthcoming rounds of First Come, First Served (FCFS) booth selections.
Booths coming back this year include the Minnesota Malls (Mall of America, Maplewood, Eden Prairie Center, Burnsville Center, Apache Mall, Northtown Mall, Southdale Center, Ridgedale Center, Rosedale Center, The Twin Cities (Eagan) Outlets, and River Hills Mall. We will also have the opportunity to sell at the Minnesota Wild games this year, with five hockey games being added to the lottery as premium booths. Troops will only have the ability to win one of these opportunities, to encourage fairness at one of our highest sales per hour booths.
# 3 – Troop-Secured Booth Requests
Interested in setting up a booth with a business in your area? Booths that arranged by the troop leader are called “troop-secured booths.” Now that you have access to Smart Cookies, you can log in and start entering troop-secured cookie booth requests. We will begin reviewing these requests on or before January 18, with the hopes of getting as many approved before the initial order deadline on January 22. After we get through the first large group of requests, you can expect your booth approval to be processed within three business days.
Cookie Booth Guidance:
Cookie booth guidance has been updated and applies to all troops and Juliette Girl Scouts participating in booth sales activities at both council and troop-secured locations. This cookie booth-specific guidance supersedes other In-Person Girl Scout Activity Guidance.
- Masks: Girl Scouts and supporting adults are required to wear masks at all times, at all cookie booth locations both indoor and outdoor.
- Social distancing: Girl Scouts and supporting adults are reminded to maintain physical distance between themselves and customers as much as possible.
- Location-specific requirements: Follow any safety requirements provided by the business where your booth is located (i.e., number of Girl Scouts, cleaning protocols, etc.).
Safety is the top priority this cookie season, and we rely on our Girl Scouts, volunteers, and families to continue to keep our communities safe and healthy.
Gluten-free Cookie Exception Requests
Troops had the opportunity to participate in our first-ever pre-order for the gluten-free Caramel Chocolate Chip cookies in Fall of 2021. We used this information to place our order for this variety with ABC Bakers. All of those cookies are making their way to our delivery warehouses for our initial cookie order. For troops that participated in the pre-order, we’ll be reaching out to you to remind you of your order next week. Troops that did not participate in the pre-order are limited to two cases of the Caramel Chocolate Chip on the initial order.
If your troop would like more than two cases of the gluten-free cookies, here’s the scoop on how to request an exception. Follow these two important steps:
- By January 22: Complete the Gluten-free Cookie Exception Form to notify us of your request.
- By January 22 at 11:59pm: In Smart Cookies, as part of your initial cookie order, enter the total number of cases of gluten-free cookies you wish to receive. This date and time is the deadline for the initial cookie order.
During the week of January 24, we will send an email to confirm the request was successful or alert you if we are unable to fill your request.
Note: For troops that order more than two cases of cookies that did not participate in the pre-order or complete the form to report an exception, your order will be reduced to a total of two cases.
Cookie Dial Update
The online Cookie Dial is returning to Cookie Central to guide troops and families on the current cookie participation guidance, in response to the ongoing pandemic. For the initial cookie order, the dial is set at “no restrictions”. Remember, all members will receive an email to alert of any participation changes during the cookie season.
Juliette Numbers and Deposit Tickets
Juliette Girl Scouts have a unique, six-digit number that is used as a troop number to access Smart Cookies. Juliettes do not have bank accounts, rather, they use special deposit slips encoded with their Juliette number to deposit all cookie money into the Girl Scouts River Valleys Wells Fargo bank account. Deposit slips with the Juliette number will be mailed to Juliette Mentors of participating Juliettes prior to Go Day (February 19).
Smart Cookies Volunteer Access
After the holiday break, you may finally find yourself with time to get started in Smart Cookies. Each troop has two contacts added to the system, the Troop Leader and Troop Cookie Manager, last month. To add additional Smart Cookies users, contact us with your troop number and the name of the volunteer. Once you log in, don’t forget to:
- Enter your troop banking information
- Confirm your girls’ information
- Enter the number of girls selling
You can find step-by-step instructions for completing these tasks in our Smart Cookies Guide for Volunteers linked on Cookie Central. All registered girls are added directly into Smart Cookies by Girl Scouts River Valleys. If you notice a girl is not in Smart Cookies and she is a currently, registered member, please contact us.
Troop Cookie Manager Training & Responsibility Forms
Your Service Unit Cookie Manager will connect with you about annual Cookie Program training options (and to pick up those highly anticipated cookie supplies too 😉). One option is to complete River Valleys Online Troop Cookie Manager Training, which features all the info you need to get started in guiding your troop through the cookie season. Feel free to reference it at any time you need a refresher on program elements during the season too!
All troop Cookie Managers must complete the online Troop Cookie Responsibility Form by February 1. You will be asked for your Service Unit Manager or Cookie Manager’s email address when completing the online form. A copy of the completed form will be emailed to both you and the manager email provided.
Troop Cookie Manager Guidebook
The Troop Cookie Manager Guidebook is available on our Troop Cookie Manager Resources page and linked on Cookie Central. This is your ultimate guide to the cookie season-it’s a must read before the sale begins. It includes an overview of your duties, tips on engaging girls in sale and managing the cookies, key dates, cookie finances, a quick guide to Smart Cookies and more important information that you will need throughout the program.
Council-Sponsored Virtual Cookie Rally
Have you heard? Girl Scouts River Valleys is hosting a virtual Cookie Rally on February 8 from 6:30-7:15 pm (CST). It’s free and guaranteed fun! Share the opportunity with girls so they can register for the cookie rally. For girls that can’t attend, a recording of the event will be available on the Girl Scouts River Valleys Facebook or YouTube pages.
Family Cookie Business Meeting
Before January gets too busy, get the Family Cookie Meeting on your troop calendar. Whether you’re holding it in-person or virtually, this meeting is a great time for girls to set personal and troop goals, and for parents/guardians to agree on roles and responsibilities. Don’t forget to use the Troop Family Cookie Business Meeting Tip Sheet to make preparing for and leading the meeting as easy as eating a sleeve of Thin Mints!
Additional Troop & Girl Cookie Supplies
The troop and girl cookie supplies have been shipped to service units. If you need additional items to cover registered troops/girls that plan on selling, complete the Cookie Supplies Request Form.
Note: all service units received extra troop and girl print materials in each shipment.
Troop Cookie Manager Responsibility Form
As you direct your troops to their cookie training options, remind them to also complete the online Troop Cookie Manager Responsibility Form due by February 1.
Juliette Girl Scouts and Deposit Slips
Juliette Girl Scouts have been added to Smart Cookies. You will be notified if any new Juliettes are added into the system during the season in your Service Unit. Juliettes use specially encoded deposit slips to deposit cookie money into the Girl Scouts River Valleys Wells Fargo bank account. Deposit slips encoded with the Juliette number will be mailed to Juliette Mentors of participating Juliettes prior to Cookie Go Day (February 19).