Exclusive patch opportunity, entering snack order card sales and girl reward choices, tracking girl payments, M2 leader avatars, instant rewards, addresses in M2OS and troop wrap-up reminders for service units.
In this edition:
- Exclusive Patch Opportunity
- Sale Ends Sunday, October 18
- Entering Snack Order Card Sales
- Entering Girl Reward Choices
- Tracking Girl Payments
For Service Unit Fall Product Managers:
Exclusive Patch Opportunity
Announcing our 2020 exclusive “Fall Leaves, Snacks and Masks Please” patch! Not only can girls earn this unique patch, they also can help collect additional donations for our Care to Share program. Girls collect donations in $7.00 increments and Girl Scouts River Valleys delivers the snack items to Second Harvest Heartland and Channel One Regional Food Bank before the holidays.
Here’s how girls can earn this patch:
- Log into M2OS at www.gnutsandmags.com/gsrv
- Create an avatar
- Send 15 emails to friends & family
- Sell 5 Care to Share donations
The patch will not automatically appear in M2OS. However, you can view a report to determine which girls have earned the patch or are close to earning the patch. Simply select Special Reports from the Reports tab. Then run the Girl Scout Orders report to view the information.
Patches will not be included in the reward shipment in mid-November. Watch for a shipping update in a future edition of “In a Nutshell.”
Sale Ends Sunday, October 18
Can you be-leaf it? We have just over a week left for the Snacks & Magazines Program!
Next Sunday, October 18 is the last day for online and snack order card sales. Reach out to the participating families to remind them of this important date.
It’s not too late for girls to get started in the sale. Even with a week left to go, girls can still create their online account, send emails to friends & family, and take orders with their snack order card.
Entering Snack Order Card Sales
Before the last day of the sale, connect with your girls and families to remind them if they will be entering the snack order card sales or if you will be doing this for them. See the schedule below on the deadlines for users to enter snack orders into M2OS.
Note: users are locked out of entering orders once their deadline has passed. If you are entering the snack order card sales for families, ask that they email or text you a picture of the girl’s snack order card. It’s a great backup in case the order card gets misplaced between now and when the snacks arrive in November.
|M2OS User:||Date User Can Begin Entering Snack Order Card Sales:||Deadline for User to Enter Snack Order Card Sales:|
|Girl/Family||Now||October 18 at 10:59 p.m.|
|Troop||October 19||October 22 at 10:59 p.m.|
|Service Unit||October 23||October 24 at 10:59 p.m.|
No late orders can be accepted after the service unit order entry deadline has passed. Ordering for online snacks and magazines ends on October 18 at 10:59 p.m. Nothing needs to be submitted for online snack or magazine orders. These orders are already credited to the girl and the troop at the time of purchase.
Review our M2OS Quick Tips Guide for Troops for help entering snack order card sales and/or girl rewards. If families are entering these sales, share the M2OS Quick Tips Guide for Families with them as a handy-dandy resource.
Entering Girl Reward Choices
Families and troops can make reward choices until October 24 at 10:59 p.m. This deadline only applies to girls that reach a sales level where there is a choice between an item and Fall FUNds. After October 24, if a selection is not made, the girl will be defaulted to Fall FUNds.
Reminder: Service Unit volunteers can’t make reward choices for girls.
When entering the snack order card sales, girl rewards will not automatically update. These entries are updated every hour on the hour, so you may have to enter the snack order card sales and then return later to enter the reward selections. Don’t worry, M2OS will also send a helpful reminder to families to make a choice if needed.
Tracking Girl Payments
You can use M2OS to credit girls with payment for any snack order card sales as they turn in cash and checks to the troop.
To do this, open the Banking and Payments tab on the M2OS dashboard. Select the row by the troop number, then click the Add Girl Scout Payment button. Select the correct girl, record the payment and the payment date. Use the memo field to add any notes. Select Record Payment to save the transaction.
Reminder: Families can use Venmo, Cash App, and PayPal Friends and Family apps to transfer funds to the troop bank account.
Make an M2 Leader Avatar
As you know, troop volunteers also have the chance to receive personalized patches in the fall product program! If your troop sells $600 or more in snacks and magazines, you and another troop leader are eligible to receive your very own M2 patch! If you would like to receive this patch, please make sure that you have created an avatar in M2OS and entered a shipping address into the system. Limit two per troop.
As of the date of this publication (October 8), the golden and silver tickets have not been found! This means there are still chances to hand out those instant rewards to girls in your troop who have made one sale and sent 15 emails. The lucky tickets just may be inside those envelopes! If the tickets are not found and redeemed by the end of the sale, we will draw names for all eligible girls who have met the criteria.
Snack Delivery/Reward Shipment Addresses in M2OS
There are two addresses needed from service unit volunteers in M2OS: the address for the snack delivery (product delivery site) and the address for the girl reward shipment. If you haven’t already, make sure you have entered both addresses in the system. From the M2OS dashboard:
- Go to Manage Service Unit, Troops & Girl Scouts
- Select Product Delivery Site.
- Click Edit to enter all information including the phone number for the day of delivery.
- Click Save when you’ve entered the information.
- You will be brought back to the Edit Service Unit page where you can click on the Edit button for the Reward Deliveries.
- Enter all information (no PO boxes accepted), then click on Save and Continue to save your edits.
Watch for an email with the snack delivery timeframe the week before your delivery day. This email will also include important steps to follow to ensure a smooth delivery experience.
Troop Wrap-Up Reminders
Late next week, reach out to your troops to see if they need any assistance wrapping up their sale. Remind them of the order entry timeline and to communicate with girls’ families about how their snack order card sales should be entered (by the troop or the families). Send a quick email, text, or post on your service unit Facebook page.
It’s also a good idea to log into M2OS to verify that troops are entering orders in the system. For a quick way to review troop orders, go to the Reports tab on your service unit dashboard. You can scroll through the troops or print, download, or export a report at the bottom of the page. If you notice a participating troop has not entered any sales, reach out to the troop volunteer with a friendly reminder of the deadline.
If a troop does miss the deadline, you can enter orders until October 24 at 10:59 p.m. Remember, you will not be able to enter in reward selections for girls who are missing reward selections. Troops and girls can make reward choices until October 24 at 10:59 p.m.