The cookie season is starting to ramp up! Get ready to place your initial order, record in Smart Cookies how many girl are selling, sign up for cookie booths, and sell in a variety of ways this year with our Expert Entrepreneur patch and charm program.
In this edition:
- Troop Initial Order
- Expected Number of Girls Selling
- Cookie Kick-off Open Houses
- First-Come, First-Serve Cookie Booths
For Service Unit Cookie Managers:
Troop Initial Order
The troop initial order is due tomorrow, Friday, January 17 at 11:59 p.m. After this time, troop volunteers will be locked out of Initial Orders in Smart Cookies.
To be successful on Cookie Go Day, girls must have enough cookies (of course!). Troops should place an initial order so they don’t have to rely on cookie cupboards for large pickups. Check out our step-by-step instructions for placing your initial order. Use our cookie calculator to help estimate what size order to place. If your troop orders the amount of cookies recommended by the cookie calculator (at least–you can always order more than the recommended amount if your troop feels comfortable) to be eligible for the initial order patch and the $25 membership credit.
If you do not select a delivery location by the initial order deadline, contact your service unit cookie manager as soon as possible. If a delivery date, time and location has not been selected by Sunday, January 19 one will be selected for you.
Expected Number of Girls Selling
Your troop must enter the “Expected Number of Girls Selling” in Smart Cookies to be eligible for the initial order patch and membership credit. If you haven’t done this yet, go to the My Troop tab in Smart Cookies, select Troop Information, enter the number, and select the blue Update Information box at the bottom of the page to save. If this information is not entered by Sunday, January 19, we will assume girls selling equals the number of girls registered in your troop.
Cookie Kick-off Open Houses
In need of supplies for the cookie season? Weather permitting, our Brooklyn Center, Saint Paul, Rochester, and Mankato Girl Scout shop locations are hosting cookie kick-off open houses on Saturday, January 18 from 10:00 a.m. to 1:30 p.m. where you can save 20% on all cookie merch available for purchase*! We have cookie t-shirts, sweatshirts, fox-themed merchandise, and items that will jazz up your cookie booths!
*Excludes earned awards.
First-Come, First-Served Cookie Booths
We are now in the “First-Come, First-Served” sign up period for council-secured booths. This period will extend over a couple days to distribute the locations among troops. Smart Cookies running slowly? That’s normal during the first few days of this process, and we appreciate your patience! For more info and to see the booth sign-up schedule, read How Do We Sign Up for a Booth? on the Cookie Booth Sales page on our volunteer website.
Family Responsibility Form Pre-Sales Language Error
On the 2020 Family Responsibility Form, there is incorrect language stating that girls “may take pre-orders” (located in the second sentence under “Cookie Sale Procedures”). Girl Scouts River Valleys apologizes for the confusion this has caused you and families participating in the sale. We have two solutions: 1) If you have not yet handed out the forms to families, please cross out the part that states “and may take pre-orders”; or 2) If you have already handed them out, please clarify to families that this was an error and they are not able to take pre-orders. We have updated the digital version of the form as well. We thank you all for your patience and understanding, both with council and when approaching families about this matter as they may mistakenly take part in pre-orders due to this included language.
Expert Entrepreneur Patch & Charm Program
This cookie season, girls can earn expert entrepreneur charms for selling cookies in a variety of ways. View more information about this program and online reporting forms. Submissions are due April 4. The troop and families can decide who will fill out the form, and charms will be awarded based on Girl Scout honor. The requirements for each of the charms are as follows:
- Online Charm – Girls who send 15 e-card emails through their Smart Cookies account will earn the online charm. Parents/Guardians will receive an email from email@example.com in early February with the girl’s registration link in early February. At that time, girls can start setting up their Smart Cookies address books and accounts. No emails can be sent until Go Day.
- Business-to-Business (B2B) Charm – Girls who successfully complete and report one business-to-business (B2B) cookie sale will earn the business-to-business charm.
- Workplace Charm – Girls who play an active role by creating a personal statement and share what they did to lead this way of selling cookies will earn the workplace charm.
- Door-to-Door Charm – Girls who connect with customers door-to-door at least three different days during the cookie season will earn the door-to-door charm. Girls are encouraged to first, sell to homes close by or on your block. Second, sell to different parts of your neighborhood. Third, follow up with customers; ask how they liked their purchase, ask if they would like to make another purchase, and/or simply thank them for their business.
- Donation Charm – Girls who donate or collect donations of more than eight packages through either of the donation programs will earn the donation charm. See the donations section of the Smart Cookies Guide for step-by-step instructions on how to record donations in Smart Cookies.
Gluten-free Caramel Chocolate Chip Cookies will not be guaranteed at cookie cupboards. If you would like to receive more than the two-case limit of gluten-free cookies in your initial order, please add the total number of packages of gluten-free cookies into your initial order in Smart Cookies. Then contact us with your email address, troop number, total requested number of cases of gluten-free cookies, and why you are asking for the exception. We will only reply if we cannot grant the exception.
Cookie Cupboard Staff
This year, Girl Scouts River Valleys is looking for part-time employees to help in our cookie cupboards! Seasonal cookie cupboard staff will assist the cookie program by fulfilling troop orders in our warehouses. Please contact us if you are interested or have any questions about these available part-time positions. Cookie cupboards will be open from February 15–March 29 in six metro locations: Blaine, Brooklyn Park, Burnsville, Eden Prairie, Oakdale, and Roseville.
Editing Troop Initial Orders
You’ll have until Sunday, January 19 to review and edit troop initial orders. After this, you will no longer be able to make changes in the Initial Orders section of Smart Cookies.
- To see which troops have not placed an initial order: From the dashboard select Troops with no initial order
- To see which troops have placed an initial order: Select Reports, select Current, and then select Troop Initial Order
- To edit a troop’s initial order:
- Open the Orders tab and select Troop Initial Order
- Search for the troop and select Apply
- Make any edits and select Save
For Service Unit Super Smart Cookies-Users!
If you know which troops in your service unit are selling and want to go above and beyond in supporting them, you can remind those troops to enter their “Expected Number of Girls Selling” in Smart Cookies. To see which troops have not yet entered this information, go to Reports and select Troop Listing. Make sure there is a number in “EstGirlSelling” for the troops you know are participating in the Cookie Program this season.